What is Event Management Software?
Event management software is a versatile digital solution that streamlines the planning, organization, and execution of various social functions, such as seminars, concerts, weddings, and fundraisers, to name a few. With this comprehensive platform, in-house and third-party events coordinators can effectively manage every aspect of the event, from marketing and scheduling to guest management and post-event analysis, and ensure its success.
Benefits
Managing events is one of the most demanding feats. Tight deadlines, budget constraints, sudden last-minute changes, and dealing with multiple stakeholders are just a few of the challenges that planners and coordinators face at every phase of the process. Utilizing an event management platform is the best way to smooth the path to an extraordinary event that everyone will remember.
Enhanced Communication – Miscommunication negatively impacts the occasion, causing inconveniences, confusion, and disruptions. By establishing clear channels (e.g., built-in messaging and notification features), the organizing team can ensure extensive collaboration with participants, sponsors, and suppliers.
Improved Cost Management – A well-defined event framework serves as a roadmap for resource budgeting, utilization, and accounting. With the software’s financial tracking capabilities, event professionals can stay within the funds allocated and identify cost-saving opportunities.
Increased Efficiency – Organization is crucial to the success of any event. While most event planners have that inherent trait, the platform ensures that every detail is covered, repetitive tasks are automated, and issues get resolved as soon as possible. With the help of analytics, event managers can improve marketing strategies and the execution of future projects.
More and more event organizers are seeing the benefits of leveraging technology to optimize their operations and guarantee the success of their endeavors. The world-famous Sydney Festival is a massive project that requires hours of hard work and hundreds of staff members to entertain thousands of audiences. Their efforts flourished with the help of a top-rated software solution. The same is true with Cricket Australia. By eradicating stacks of paper checklists and replacing them with digital versions, the whole organizing team gets to uphold safety protocols and manage risks promptly during matches.
Key Features
Several project management platforms may serve the needs of event planners and coordinators. However, nothing beats a digital solution designed specifically for their particular requirements. Here are just a few of the features of the software for event management that facilitates scheduling, budgeting, and coordination, among others.
Project Portfolio
Event Checklists
Agenda Planning and Scheduling
Marketing and Promotion
Budgeting and Financial Management
Registration and Ticketing
Venue Management
On-site Check-in and Management Tools
Incident Management
Communication Tools (with Engagement and Feedback Management)
Reporting and Analytics (e.g., Post-Event Evaluation)
Integrations
Security and Privacy
Mobile Accessibility with Offline Capabilities
Choosing the Right Event Management Software
Event planning teams, coordinators, and on-the-day organizers can effectively streamline various workflows, execute them properly, and come up with outstanding results by utilizing the best event management software. Take another look at your options in the summary below:
Event Management Software | Free Version | Paid Plan | Mobile App |
SafetyCulture | Yes | $24/user/month* | Yes |
Accelevents | No | $5,000/event (for up to 500 registrants) | Yes |
Swoogo | No | $11,800/year | Yes |
Eventsquid | No | $4,425 for licensing (for 400 annual registrants) | No |
EventsAIR | No | Contact for pricing | Yes |
Expo Pass | No | Custom quote | Yes |
Whova | No | Custom quote | Yes |
* billed annually
