What is a Checklist App?
A checklist app is a software you can use to convert your paper forms into online checklists. Thus, making it the creator of online checklists. As technology advances, checklist apps become interactive and structured so that they not only function as a to-do list app but a powerful tool that businesses can use to manage tasks more efficiently and increase productivity across an organization. Beyond streamlining workflows and processes, a checklist app can now be used to gain insights on improving an organization’s quality, safety, and security through regular workplace inspections and reporting. Here are some needs-analysis questions that can help you determine the value of using checklist apps:
Do you often forget things?
Do you feel that you are mismanaging your time?
Do you end the day with still so much on your plate?
Do you need a single place to put and see all of your tasks easily?
Do you find it hard to prioritize things?
Do you have routine work to be done?
Do you want to see where you currently are with your goals?
Do you want to gain insights into some issues you are facing and to what is performing and not?
Why Use a Checklist App?
According to a survey conducted in 2017, there’s about 75 percent of employers say that there are more than two hours of efficient work lost every day. Another research states that 57 percent of employees say that work-related stress makes them feel disengaged and unproductive. Explore digital solutions that will help improve workflows and processes to boost team productivity and performance.
In a recent study on healthcare processes, the implementation of online checklists into their daily workflows helps them to replace paper-based systems to a digital workflow that brings about healthcare improvement opportunities. This includes streamlining reporting and tracking processes and even analyzing trends and issues.
Based on a case study conducted for a manufacturing plant in 2016, using a single online checklist helped them save $125,000 annually. The factors that contributed to this were the increased compliance by 80% in 2 months, reduced both loading and waiting times by 25% and 43% respectively, and reduced backorders by 44% in the operations. The study has also shown that using online checklists allowed plant and production managers to identify trends and issues that they never thought existed. Also, this platform greatly helped them fix problem areas.
In the construction industry, using online checklists helps accelerate processes and reduces costs by automating methods of tracing losses and inaccuracies. It helps allow more effective communication over records and the distribution of tasks. More so, it became a vital part of ensuring the success of a project.
For retailers, using a digital platform mainly helps the staff with store opening and closing, housekeeping, inventory and product checks, and monitoring. On a higher level, technology helps a retail business improve its visibility of daily store operations, reduce time in generating reports, and prevent duplicative work that affects employee productivity.
What Makes a Good Checklist App?
Manages tasks effectively – The main purpose of utilizing a checklist app is to organize the user’s regular tasks and manage them easily. This includes the ability to schedule tasks based on priority, and assign actions or reminders to teams or key persons involved. Also, it should be able to do time tracking to measure productivity more efficiently.
Easy to use – tools that are user-friendly are highly likely to be chosen above the very complex ones. They should be flexible and easy to understand and navigate. Remember that users are switching to digital solutions because they eventually want to escape from the hassle and stress that they get from their existing process. Also, it should easily capture information to let the users spend more time in doing the job instead of spending their time configuring how to enter this information.
Provides a good task visualization – as users want to organize their tasks and prevent getting lost in the sea of information, leading them always to the bigger picture helps them see whether they are winning or losing. Providing good visuals and dashboards can also help them identify risks, issues, and problems that they can act on immediately.
Improves communication across teams – a checklist app is not only used to improve workflow but should be used to communicate and report relevant information to other teams as well. This helps the people within the organization to be aligned with the goals and desired outcomes of a project.
Securely stored and fully accessible – aside from accessing your checklists on a mobile, desktop, or tablet device, all data and information that you put into these apps should be stored and secured in a safe cloud. This greatly reduces the chance of losing your data and effort and most importantly, saving the relevant information for documentation and reporting purposes.
